Job Description

Job Description and Duties

*IF YOU HAVE ALREADY APPLIED TO THIS POSITION BASED ON THE PREVIOUS ADVERTISEMENT, YOUR APPLICATION REMAINS UNDER CONSIDERATION AND YOU DO NOT NEED TO RE-APPLY *

Metropolitan State Hospital is located in Norwalk, Los Angeles County.

The Department of State Hospitals – Metropolitan, Health Information Management Department (HIMD), is accepting applications for the Health Record Technician I (HRT I), Permanent/Full Time position. Under the direction of the Supervisor I or designee, the HRT I performs a variety of general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values. The HRT I is expected to consistently exercise a high degree of self-initiative and independence when performing assigned tasks. Responsibilities include but are not limited to:

CONCURRENT:

Abstract, process, file, collate, and audit data from health records. Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO. Chart Maintenance: Label, repair and arrange. Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services. Maintain log of completed work and perform other special audits and reviews related to health records functions. Deliver and retrieve health records between patient care areas and HIMD.

DISCHARGE:

Abstract, process, file, collate, and audit data from health records. Enter abstracted health record data into the ADT computer system. Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services. Locate, retrieve and file health records and documentation in all record storage areas. Maintain and purge files/documents in all archive areas. Process health records for admission, transfer or discharge. Maintain assigned filing areas in correct filing order for easy retrieval and access of health records. Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number. Deliver and retrieve health records within the hospital and copy health records as assigned. Maintain a log of completed work and perform other audits and reviews related to health record functions.

Training and Development (T&D): Individuals who are eligible for a T&D assignment may also be considered for this position. T&D assignments may be considered for current State employees. If you are a current State employee interested in a T&D assignment, you are not required to meet the Minimum Qualifications; however, you must indicate T&D as your eligibility when applying. Please see the “Training and Development (T&D) Information” section below for more details.

Minimum Qualifications:

Either I: One year of California state service clerical experience which includes training and supervised work experience in the procurement and processing of health data.

Or II: Two years of clerical experience in the medical or health records section of a health facility. (Successful completion of an academic curriculum in medical records science in an accredited school may be substituted for the required general experience on a year-for-year basis.)

Eligibility Examination: To be considered for this job opportunity, applicants must have eligibility by way of: permanent civil service status, be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. It is your responsibility to ensure you meet the minimum qualifications as stated in the announcement as of the date this test is taken.

IF YOU DO NOT HAVE ELIGIBILITY, YOU MUST TAKE THE EXAM. The examination is a separate process from applying for this vacancy. Please carefully read and follow the instructions for each process.

Click here to take the exam:

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from MSH.Recruitment@dsh.ca.gov . It is the applicant’s responsibility to check their voicemails, email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

Employees applying for this position who wish to be considered on a transfer basis must meet the minimum qualifications and all transfer rules. You may also be required to provide additional documents, such as copies of your college transcripts during the screening process when applicable. Please provide proof of the highest paying class you were permanently appointed to from an eligible list.

All Examination and/or Employment Application forms must include: “to” and “from” dates (month/day/year); time base; and civil service class titles. Examination and/or Employment Application forms received without this information will be rejected. Resumes will not be accepted in lieu of a completed Examination and/or Employment Application (STD. 678) form.

Note : If you are applying for multiple positions, you must complete a STD 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered .

EMAILED OR FAXED APPLICATIONS WILL NOT BE ACCEPTED

Applicants are responsible for obtaining proof of mailing or submission of their applications to MSH-Human Resources Department, Selection Services Unit. Confirmation/receipt of USPS mailed submittals can only be provided for by Certified Mail.

Benefits

Working for the State offers great opportunities, generous benefits, and career development. Benefits information may be obtained by going to

In addition, you can look forward to:

*Free parking

*Free onsite gym

*Free onsite electric vehicle chargers

*Rideshare Resources

*Convenient to public transportation

*Located near major freeway access

*Multiple eateries within walking distance

Benefit information can be found on the website and the website.

Training and Development (T&D) Information

T&D assignments are temporary assignments of up to 24 months for purposes of training and providing career advancement opportunities to prepare permanent civil service employees for future promotions into new occupational fields. DSH encourages the use of T&D assignments to provide employees with the opportunity to obtain any or a combination of the following:

1. Experience necessary to satisfy the experience component of the minimum qualifications of the Training and Development classification or to gain preferred or desirable competencies.
2. Broader or more specialized competencies that will improve the employee's performance in their current position and classification.
3. Experience that would prepare the employee for future promotion.
4. Experience to facilitate the employee's entry into a new occupational or career-related field.

Applicants interested in applying as a T&D assignment must have permanent status in their “current class” to be eligible. An employee currently in a Limited Term position is not eligible for a T&D assignment. The employee may, but is not required to, satisfy the minimum qualifications of the T&D classification; except, the employee shall possess any licensure, certificate, or similar credential that is a component of the minimum qualifications.

Training and Development (T&D) assignments may be considered for this position for current California civil service employees. T&D assignments cannot exceed 24 months. However, successful T&D candidates may transition to a permanent appointment, if eligible at the end of the T&D assignment.

To ensure that your application will be considered for a T&D assignment in this recruitment, you must complete the STD 678 employment application in its entirety and include “Training & Development” in the job title section of the application.  

Failure to indicate required information on the STD 678 or submit all items by the Final Filing Date may result in elimination from the recruitment process.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Permanent employment, Full time, Temporary work, Work experience placement, Work at office

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